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    We are looking for

    IP Admin – Prosecution and Litigation Team

    Role overview:

    This role supports the Intellectual Property practice by coordinating administrative processes, managing case-related information, and ensuring matters progress efficiently from initiation to completion.

    Requirements:

    • Prior experience in an IP law firm or legal department handling IP matters is preferred. Candidates with legal secretarial or administrative experience are also welcome.
    • Diploma (D3) in Administration, Secretarial Studies, or a related field. Candidates with a Bachelor’s degree (S1) in any field are also welcome.
    • Strong attention to detail and accuracy.
    • Ability to manage multiple tasks efficiently and meet deadlines.
    • Strong ability to monitor deadlines and maintain accurate docket records.
    • Excellent organizational and time-management skills.
    • Strong written and verbal communication skills.
    • Ability to work effectively both independently and as part of a team.
    • Strong command of written and spoken English, with the ability to draft and review professional correspondence.
    • Proficiency in Microsoft Office and general office administration is preferred.

    Responsibilities:

    • Prepare invoices and handle administrative matters relating to IP prosecution and litigation.
    • Prepare, arrange, and coordinate the submission and delivery of documents to clients, the Indonesia IP Office, and other relevant parties.
    • Coordinate with the Indonesia IP Office, notaries, sworn translators, and other external vendors in relation to IP matters.
    • Maintain and update the IP docketing system to monitor deadlines, case status, and other important case-related information.
    • Proofread and translate documents between Indonesian and English.
    • Assist associates and other team members with administrative and procedural matters relating to IP prosecution and litigation.
    • Prepare and organize correspondence, forms, supporting documents, and other materials required for IP matters.
    • Maintain accurate and up-to-date physical and electronic case files.

    Secretary

    Role overview:

    The Secretary provides administrative and coordination support to ensure the smooth and efficient operation of the team. This role is responsible for managing documentation, coordinating communications, organizing schedules and information, and supporting day-to-day activities to help achieve organizational objectives effectively.

    Requirements:

    • Diploma (D3) in Administration, Secretarial Studies, or a related field. Graduates of Secretarial Academies are encouraged to apply.
    • At least 1 year of administrative experience; experience in an intellectual property firm, a law firm, or legal environment is an advantage.
    • Strong attention to detail and organizational skills.
    • Excellent filing, document management, and record-keeping skills.
    • Ability to manage multiple tasks and work effectively under deadlines.
    • Good communication and teamwork skills.
    • Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook
    • Proficient in spoken and written English.

    Responsibilities:

    • Maintain and update enforcement case trackers, databases, and reporting systems.
    • Organize and maintain evidence and supporting materials relating to during investigations and enforcement actions.
    • Prepare periodic case status updates and administrative reports.
    • Assist in preparing invoices and tracking expenses and disbursements relating to enforcement matters.
    • Coordinate documents, information, and case updates among team members and external service providers.
    • Monitor workloads, identify urgent matters, and assist in prioritizing tasks.
    •  Provide timely reminders regarding deadlines, hearings, meetings, and follow-up actions.
    • Assist with other administrative requirements as needed.

    Online Researcher

    Role overview:

    As an Online Researcher in our Enforcement & Intelligence Team, you will play a crucial role in identifying and tracking online sellers engaging in the sale of counterfeit products on platforms commonly used by Indonesian consumers. Your primary responsibility will be to conduct detailed research and gather intelligence to support our enforcement efforts against infringers. By identifying key targets, you will contribute to our proactive approach in safeguarding our clients’ intellectual property rights.

    Requirements:

    • Diploma or bachelor’s degree – graduates in Criminology are preferred.
    • Strong research, investigative and analytical skills, with the ability to gather and evaluate data and digital evidence effectively – proficiency in using open-source intelligence (OSINT) tools is a plus.
    • Familiarity with online e-commerce and social media platforms commonly used by Indonesian consumers – relevant professional experience is a plus.
    • Excellent attention to detail and the ability to identify patterns and trends.
    • Fluency in written and spoken English and Bahasa Indonesia.
    • Strong communication and evidence-based report writing skills.
    • Self-motivated and able to work independently, as well as collaborate within a team.

    Associate – Enforcement & Intelligence Team

    Requirements:

    • Bachelor’s degree (S1) in Law from a reputable university;
    • Licensed PERADI attorney and/or certified IP Consultant preferred;
    • Excellent communication skills in both English and Bahasa Indonesia;
    • Strong interest in Intellectual Property Law with a solid understanding of trademark, copyright, design and patent laws, including relevant international treaties;
    • Adequate experience in IP enforcement, covering client advisory, criminal and civil proceedings, IP-related agreements, C&D actions, online enforcement, investigations, and/or cross-border protection.

    Responsibilities:

    • Advising clients on IP protection, enforcement strategies, and dispute resolution mechanisms;
    • Drafting and reviewing IP-related agreements (e.g., licensing, assignments, NDAs);
    • Issuing C&D letters and takedown notices;
    • Coordinating digital IP enforcement efforts with e-commerce platforms;
    • Conducting IP investigations, including market surveillance;
    • Handling cross-border IP protection initiatives.
    Please submit your information in the form above and be clear about your ‘position of interest’.

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