Copyright Recordal Applications That Work: A Practical How-To
Copyright recordal in Indonesia is a straightforward process – if you know what evidence to submit. This post outlines the types of documentation required by the Directorate General of Intellectual Property (DGIP), and offers insights for businesses and law firms to address the recordal process with ease.
Understanding Copyright Recordal in Indonesia
Copyright recordal is not mandatory in Indonesia, but it offers several advantages: it provides public notice of ownership, facilitates enforcement, and strengthens the evidentiary position in disputes. The DGIP’s e-Hakcipta system allows applicants to record their copyright online, but the process hinges on submitting the correct supporting documents.
As of August 2025, the DGIP has clarified the required formats and file types for each category of work. These requirements are strictly enforced, and non-compliant submissions may be rejected without review.
What Evidence Is Required?
The DGIP categorises copyrightable works into 17 types, each with specific documentation and format requirements. Here are some key examples:
- Software and Databases: Submit metadata, compilations, cover pages, and user manuals in PDF format (max 20MB).
- Books and Written Works: E-books or scanned manuscripts in PDF format (max 20MB).
- Visual Arts: Photographs or scanned images in JPG format (max 1MB).
- Performances and Music: Audio or video recordings in MP4 format (max 20MB).
- Educational Materials: Photographs of teaching aids in JPG format (max 1MB).
Each file must be appropriately labelled and comply with the size and format restrictions. For example, submitting a JPEG instead of a PDF for a book may result in rejection.
Click here to access the full PDF.
Why This Matters
Copyright recordal is often the first step in protecting creative assets. A failed application can delay enforcement, complicate licensing, and increase legal risk. At SKC Law, we’ve seen firsthand how incomplete or incorrectly formatted submissions can derail otherwise valid claims. Our experience shows that aligning documentation with DGIP expectations is not just a procedural step – it’s a strategic necessity.
Practical Takeaways
Here’s how to approach copyright recordal with confidence:
1. Audit Your Copyright Assets
Before applying, identify which works are eligible and valuable enough to record. Prioritise assets that are commercially exploited or vulnerable to infringement.
2. Match Evidence to DGIP Categories
Use the DGIP’s classification system to determine what documentation is required. For example, a musical composition with lyrics should be submitted as both audio (MP4) and text (PDF). Revisit the PDF document.
3. Standardise Formats and File Sizes
Ensure all files meet the DGIP’s format and size requirements. Compress files if necessary, but avoid compromising quality.
4. Label Files Clearly
Use descriptive filenames that reflect the content and type of work. This helps DGIP examiners process applications efficiently.
5. Keep a Record of Submission
Maintain internal records of what was submitted, when, and by whom. This supports future enforcement and renewal actions.
6. Consider Strategic Timing
Record works before launching them publicly to establish priority and deter infringement.
7. Use a Specialist IP Firm
SKC Law can manage the entire recordal process, ensuring compliance and minimising delays.
Contact SKC Law for a portfolio review or strategic consultation. We’ll help you identify what to record, how to prepare your evidence, and how to maximise the value of your IP assets.
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